You set the controls — then you can't see if they're working.
You've got the policies, contracts, systems and a procurement team. You set them up, then let them run — and months later it just lands on finance's ledger, with no one able to say what happened in between. Spend Sphere opens the black box: what's really going on, and the five things to fix first.
It starts controlled: a policy written, a contract signed, a supplier set up. Then thousands of buying decisions happen out in the business, and you lose sight of them. By the time it reaches finance it's just a number on the ledger — you catch the odd snippet, but can't see whether the policy held, the contract worked, or something's quietly going wrong.
It bites hardest here. Most Australian organisations aren't manufacturers — they're services, government, health, resources. The deal gets negotiated centrally, but the buying is spread across dozens of teams and sites: set in one place, spent by hundreds of hands. That's decentralised buying, and it's where control leaks — the rate you negotiated only holds if all those hands actually buy that way. The more spread out your buying, the bigger your black box.
Every purchase leaves a footprint — a PO, an invoice, a supplier, a contract reference. You can't watch every buying decision, but the footprints record how your organisation actually behaves. Spend Sphere reads them and shows what's really going on: where your controls are holding, where they're not, and what's worth acting on.
No new system, no dashboard to interpret — a clear read from data you already have. And no organisation's data is ever perfect; that's not the point. We don't wait for clean data or chase perfect control — we use those footprints to explain what's actually happening and hand you the few things worth acting on. See what you get →
Not a pile of findings — a shortlist. The diagnostic ends with the five areas costing you the most, each ranked, named, with a next step and an owner:
Illustrative. Each item comes with a plain next step and an owner — to save money or regain control. Signals for management review — not an audit finding.
You hear things — an odd invoice, an unfamiliar supplier, a deal that feels off — but usually too late: the money's spent, and you can't tell a one-off from a pattern. Checking used to mean a manual review no one could repeat. The diagnostic makes it one repeatable read across all your spend: isolated or systemic, how much is at risk, early enough to act on the next renewal — not a year too late. Finding drift is normal — almost every organisation shows the same shape — but normal isn't under control.
Your biggest suppliers are already watched — that's the easy part. What you can't see hides in the long tail: hundreds of smaller suppliers, one-off buys, spend no one has time to look at. So the diagnostic covers all your spend, tail included. The volume is the point — the engine handles it.
Alongside the findings you get a Spend Control Score — a single 0–10 read of how closely your buying matches how you designed it to work. Not the point of the exercise; the summary of it. We reconstruct it from your history, so you start with the trend, not a blank slate — then as you fix the five things, the score moves where you acted, and you can show the board control is working, not just "trust me."
It works more like a consulting project than a subscription. You send exports you already pull — PO, invoice, contract, supplier master — and we do the data work. No integration, no IT project. You get the findings and the scorecard, plus a secure login to drill into any number. Messy data is fine; we know SAP, TechnologyOne and Coupa.
Get your spend diagnostic — what's happening, whether there are issues, and the five things to fix first.
Signals for management review — not an audit. PO, invoice, contract and supplier data only. Privacy →